Executive Administrative Assistant

Job Description

ABOUT JOB

• Administrative assistance to senior leadership.
• Manage, prioritize, and maintain calendars across worldwide time zones.
• Schedule appointments, video conferences, and meetings; sending reminders, organizing catering when necessary.
• Managing travel arrangements and expense reports.
• Manage and track inventory of office supplies, office equipment, IT equipment, etc..
• Manage information flow in a timely and accurate manner.
• Take minutes during meetings.
• Drafting, writing, editing emails, preparing communications.
• Maintaining comprehensive and accurate records.
• Manage and track travel budgets, etc.
• Handling correspondence.
• Answering phone lines.

• Excellent interpersonal communications at all levels. Executives, Engineers, Administrative Staff, Work Place Services, Vendors, etc
• Self-driven and autonomous. Independent decision making.
• Time management skills are a must. Both effectively manage your own time as well as the time of the management team.
• Strong multi-tasking and context switching skills.
• Being very responsive.
• Utmost discretion, privacy, and confidentiality.
• Culture of ownership and accountability.
• Ability to stay calm under extreme pressure.
• Team player.
• Able to work with minimum supervision, handle ambiguity and drive problem solving to resolution autonomously.
• Strong communication skills. Clear and concise.
• 8+ years of previous job experience as an administrative, personal or executive assistant.
• Highly proficient in Google Suite productivity tools (Gmail, Calendar, Chat, Drive, Sheets, Docs, Forms, Slides, etc.) as well as Microsoft Excel, PowerPoint and Zoom Meeting.
• Strong user expertise with video conferencing equipment.
• Strong experience in working with IT and IT workflow systems.
• Strong experience in working with Work Place Services and WPS workflow systems.
• Tech savvy with mobile phones and laptops.
• Strong messaging skills (SMS, Google Chat, etc.)
• Comfortable with new technologies, virtual meeting platforms and scheduling systems.

Are you interested in this position?

Apply by clicking on the “Apply Now” button below!

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