Office Assistant / Administrative Support

Job Description

ABOUT JOB

We’re looking for a reliable, organized Office Assistant to help streamline daily operations and keep projects moving.

ResponsibilitiesAdministrative & Office Support

• Draft proposals, invoices, scopes of work, and emails
• Maintain organized digital files (projects, COIs, permits, proposals)
• Handle client and vendor correspondence
• Calendar management (meetings, inspections, site visits)
• Take notes during calls and meetings and track action items

Project Support

• Track job progress across active projects
• Assist with material ordering and delivery coordination
• Maintain job schedules and basic timelines
• Follow up with vendors and subcontractors
• Help prepare documents for building management approvals

Operations

• Weekly status updates on open jobs
• Help organize expenses and basic cost tracking
• Assist with proposal preparation and formatting

Requirements

• Strong organizational skills and attention to detail
• Comfortable writing professional emails and documents
• Tech-savvy (Google Docs/Sheets, email, basic PDFs – QuickBooks a plus)
• Ability to multitask and prioritize in a fast-paced environment
• Clear communication skills
• Construction or property management experience is a big plus (not required)
• Reliable, proactive, and self-motivated

Bonus Skills (Not Required)

• Construction admin experience
• Proposal writing
• Material ordering familiarity
• Social media / basic marketing support

What We Offer

• Flexible hours
• Competitive hourly pay
• Growth opportunity into a larger role
• Direct work with company leadership

Pay: $35.00 – $40.00 per hour

Are you interested in this position?

Apply by clicking on the “Apply Now” button below!

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