We’re looking for a reliable and detail-oriented Office Assistant to support daily administrative tasks.

Position Overview

This is a remote, part-time role ideal for someone organized, responsive, and comfortable handling multiple small tasks daily. You’ll help keep leads, customer communication, and project data organized and up to date.

Key Responsibilities

Respond to Leads

Answer incoming inquiries via call, text, and email
Qualify and route leads appropriately

Invoicing

Create and send invoices
Follow up on outstanding payments

Review Management

Respond to customer reviews (Google, Yelp, etc.)
Send review requests after job completion

CRM Management

Add clients into CRM
Ensure all required information is complete and accurate

Data Entry

Input and update job details, customer info, and notes
Maintain accurate and up-to-date records

Customer Communication

Organize incoming texts/messages
Ensure timely follow-ups and responses

Qualifications

Strong organizational and multitasking skills
Excellent written communication
Detail-oriented with strong data entry accuracy
Tech-savvy (Google Drive, CRM systems, etc.)
Reliable and responsive

What We’re Looking For

Someone proactive who stays on top of tasks daily
Strong follow-through—nothing falls through the cracks
Ability to manage multiple conversations and tasks efficiently
Professional and friendly communication style

Bonus (Not Required)

Experience with Zoho CRM, QuickBooks, or similar tools
Experience in HVAC, construction, or home services
Experience with review/reputation management

Pay: $20.00 – $25.00 per hour

Benefits:

Flexible schedule

Language:

English (Preferred)
Spanish (Preferred)

Work Location: Remote

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Office Assistant

Job Overview

Job Description

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Office Assistant

Job Overview

Job Description

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