Personal Executive Assistant

Job Description

ABOUT JOB

We are seeking an exceptional Personal Executive Assistant to support a small group of high-performing executives operating in a fast-paced media and production environment. This role requires an individual with elite attention to detail, outstanding communication skills, and a highly proactive mindset.

The ideal candidate thrives in a dynamic, constantly evolving environment, takes initiative without direction, and can operate with absolute discretion while managing sensitive information.

This position interfaces regularly with media executives, production teams, and security personnel, and requires someone who can confidently represent executive priorities and drive tasks to completion.

This is not a traditional assistant role—this is a high-trust operational partner responsible for ensuring that both professional and personal logistics run seamlessly.

Responsibilities

Executive Operations

• Manage complex executive calendars, scheduling, and prioritization of competing demands
• Coordinate meetings, calls, and logistics with executives, production teams, and external partners
• Communicate on behalf of executives with authority and clarity
• Track action items and ensure follow-through across multiple teams
• Anticipate needs before they arise and proactively solve problems

Personal & Household Management

• Handle personal errands and administrative responsibilities
• Coordinate household logistics, vendors, and service providers
• Assist with travel planning, itineraries, and accommodations
• Manage day-to-day operational needs that support executives’ personal lives

Operational Support

• Act as a point of contact between executives and internal/external teams
• Ensure requests from executives are executed efficiently and professionally
• Navigate high-pressure situations while maintaining professionalism and discretion
• Provide logistical support for projects, events, and production needs

Qualifications

We are looking for someone who demonstrates:

• Exceptional attention to detail
• Strong executive presence and communication skills
• Extreme reliability and self-direction
• High emotional intelligence and situational awareness
• A proactive mindset with minimal need for oversight
• A “no task too big or too small” attitude

This role requires someone who can confidently interact with strong personalities in a high-performance environment while maintaining a calm, focused, and professional demeanor.

This role is best suited for someone who:

• Thrives in high-performance, fast-moving environments
• Maintains a laid-back but focused demeanor
• Understands how to navigate hierarchies and chain-of-command structures
• Takes pride in being the person executives rely on to make things happen

Requirements

• On-call availability
• Comfortable around young children in a family-oriented environment
• High level of confidentiality and discretion
• Flexible availability, including evenings, weekends, and occasional travel
• Calm, composed, and solution-oriented under pressure
• Independent- no need for guidance or hand-holding
• Capable of prioritizing shifting demands
• Highly organized
• High situational awareness
• High emotional intelligence
• Extremely reliable
• Strong communication skills and executive presence
• Attention to detail

Nice to Have

• Experience managing both professional and personal executive logistics
• Military or structured leadership background
• Background in media, entertainment, production, or security environments
• Experience supporting C-level executives, founders, or public figures

Pay: $90,000.00 – $105,000.00 per year

Are you interested in this position?

Apply by clicking on the “Apply Now” button below!

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