Executive Assistant-Fully Remote

Job Description

ABOUT JOB

We are a dynamic and passionate paracycling team dedicated to achieving excellence in competitive sports. Our team comprises talented athletes who inspire and motivate us every day. We are seeking an Executive Assistant/Project Manager to join our team and support our CEO in administrative tasks, competition logistics, purchasing, and revenue generation activities.

Ideal Candidate:

The ideal candidate for this position will excel if they can stay focused and solutions-oriented in high-pressure situations. They should bring relevant experience that demonstrates their ability to handle all administrative tasks, ensuring the CEO/Team Manager’s operations run smoothly. Detail-oriented and resourceful, they know how to assess a challenge and act decisively to keep things on schedule.

Responsibilities:

Executive and Administrative Support:

• Provide comprehensive day-to-day assistance to the CEO in all aspects of organisational management, operations, and communications.
• Anticipate the CEO’s needs and take initiative to address them promptly and effectively.
• Manage calendars, schedule meetings, coordinate travel, and ensure the CEO is fully briefed and prepared for all engagements.
• Handle sensitive and confidential information with the highest degree of professionalism and discretion.

Operational Coordination

• Maintain accurate and up-to-date records across Airtable, Google Drive, and other internal systems.
• Track ongoing projects, deadlines, and deliverables; issue reminders and coordinate follow-ups to ensure timely completion.
• Support procurement, purchasing, and expense documentation as required.

Communication and Liaison

• Draft, proofread, and send professional correspondence on behalf ofthe CEO and Gaza Sunbirds.
• Coordinate with internalteams (Events, Digital Media, Athletes)to ensure consistent communication and efficient workflows.

Event and Travel Support

• Assist with travel arrangements, competition logistics, and administrative preparation for domestic and international events.
• Maintain itineraries, briefing documents, and travel packs forthe CEO and accompanying team members.
• Support Events/Pres and Digital Media with scheduling, coordination, and information management where relevant.

Information and Systems Management

• Oversee digital filing and documentation systems to ensure information is well organised, current, and easily accessible.
• Identify and implement process improvements to increase efficiency across the organisation.

General and Adaptive Support

• Provide flexible, hands-on assistance to the CEO and team in any reasonable capacity necessary for the smooth functioning of operations.
• Adapt quickly to shifting priorities, crises, or special projects, offering administrative, logistical, and communication support as needed.
• Uphold the mission, values, and public image ofthe Gaza Sunbirds in all professional activities

Qualifications:

• Passion for sports, particularly cycling, and a commitment to promoting inclusivity and diversity in athletics.
• Strong organisational skills with the ability to multitask and prioritise effectively in a fast-paced environment.
• Excellent communication skills, both written and verbal, with a high level of professionalism.
• Proficiency in Microsoft Office Suite and project management software (e.g., Asana, Trello, etc.).
• Ability to work collaboratively in a team setting and build positive relationships with internal and external stakeholders.
• Bachelor’s degree in business administration, sports management, or a related field (preferred)
• Proven experience as an executive assistant, project manager, or similar role, preferably in the sports or non-profit sector (preferred).
• Knowledge of budgeting, fundraising, and sponsorship principles is a plus.

Benefits:

• Opportunities for professional development and career growth within the organization.
• Flexible work schedule and a supportive team environment.
• Contribution to a meaningful cause and the opportunity to make a positive impact in the sports community.

Are you interested in this position?

Apply by clicking on the “Apply Now” button below!

#PA2ASSISTRevolution
#GlobalAssistantConnect
#BusinessEmpowerment
#VirtualPAPlatform #SkillMatchmaking
#EfficientAssistance
#QualityServiceConnection
#SimplifyDelegateThrive
#PA2ASSISTImpact
#EmpoweringCollaboration