Executive Assistant

Job Description

ABOUT JOB

As our Executive Assistant (“EA”), you will play a critical role in managing the executive team’s time, scheduling, and administrative needs. Your primary focus will be on optimizing supporting leadership’s schedule, coordinating high-priority meetings, and ensuring smooth daily operations. The ideal candidate will be an experienced, organized, and detail-oriented professional with excellent communication skills and the ability to collaborate with internal and external stakeholders of all levels.

What You’ll Do

Time Management & Scheduling

• Maintain an accurate and organized professional and personal calendar for members of the executive team while providing day-to-day support
• Own scheduling and calendar prioritization for the executive team, prioritizing based on business needs and urgency
• Confirm meeting agendas and gather relevant materials to ensure leaders are prepared for high-priority meetings
• Handle scheduling and logistics for leadership team-wide meetings and events

Communication & Coordination

• Maintain ongoing, fluid communications with the executive team
• Coordinate and manage communications with internal and external stakeholders, including email triage, follow-up, prioritization, and escalation of urgent matters
• Handle all confidential / sensitive information with extreme discretion
• Organize and manage documents, files, and correspondence with accuracy and efficiency

Task Management & Leadership Support

• Act as a trusted partner, developing a strong understanding of the business and proactively handling tasks independently
• Operate as a resourceful builder who creates and optimizes processes, leveraging automation where helpful
• Manage inbound requests requiring the executive team’s review, input, or approval
• Handle expense reporting and processing with accuracy and attention to detail
• Arrange travel logistics, including flights, accommodations, and transportation, with a high degree of accuracy

What You’ll Need

• 5-8+ years of experience
• Exceptional time management, organizational skills, attention to detail, and ability to manage multiple priorities effectively
• Excellent written and verbal communication skills, with the ability to interact professionally with internal and external stakeholders at all levels
• Strong problem-solving skills and resourcefulness. Ability to determine priorities and take action accordingly
• Fluent in Apple Products (Mac, iPhone), Google Suite (Gmail, Calendar, Docs, Slides, Sheets), Slack, and Zoom; ability to learn and work with other software tools

Why You’ll Love Working Here!

• Competitive compensation package that includes equity – everyone has a stake in our growth
• Comprehensive benefits package that includes medical, dental, and vision coverage for you and your dependents, as well as a 401(k), life insurance, commuter benefits and parental leave plans
• Flexible time off policy, empowering you to balance work & life in the way that suits you best
• Regular Recharge Days, ensuring that you consistently take time to reset
• A culture that prioritizes collaboration and transparency, as well as internal mobility and growth!
• A chance to build the backbone of enterprise marketing creation—connecting the world’s most trusted brands to the next generation of AI-driven content workflows

Salary information: The estimated base salary for this position is $140,000 – $170,000 USD. Additionally, we offer both significant equity and comprehensive benefits. Actual compensation is based on factors such as the candidate’s skills, qualifications, and experience.

Are you interested in this position?

Apply by clicking on the “Apply Now” button below!

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