Office Receptionist

Job Description

JOB DETAILS

The Receptionist serves as the first point of contact for residents, visitors, vendors, and associates, ensuring a professional and welcoming experience at all times. This role is responsible for front desk operations, visitor management, mail services, and general office support while upholding company’s standards.

Essential Duties & Responsibilities

• Serve as the first point of contact for all visitors, residents, vendors, and associates
• Answer incoming telephone calls and promptly route them to the appropriate individual
• Manage all front desk operations with professionalism and discretion
• Greet visitors, provide directional guidance, and notify associates of arrivals
• Utilize the Prism visitor management system to record and maintain daily visitor logs
• Coordinate with HR to order and distribute associate ID badges
• Perform ad hoc administrative and clerical projects as assigned

Mailroom & Office Support Responsibilities

• Sort and distribute incoming mail efficient
• Support mailroom operations for checks, packages, and deliveries
• Log and track messenger envelopes and parcels requiring signatures (UPS, FedEx, DHL, Certified Mail, etc.)
• Weigh, stamp, and process outgoing mail
• Assist associates with mail-related and clerical inquiries
• Provide support for office furniture and file movement as needed

Additional Duties & Responsibilities

• Conduct business with the highest level of personal, professional, and ethical conduct
• Assist with operational needs to maintain workflow and meet deadlines
• Notify management of unusual operational issues or equipment failures

Education & Experience

• Associate degree preferred but not required

Knowledge, Skills & Abilities

• Superior verbal and written communication skills
• Professional phone etiquette and customer service mindset
• High energy, flexible, and adaptable with the ability to multitask under pressure
• Highly organized with strong attention to detail
• Working knowledge of Microsoft Office and Windows environments
• Ability to work both independently and collaboratively in a team setting
• Strong critical thinking and problem-solving skills with minimal supervision

Compensation:

$20-22/hr

Are you interested in this position?

Apply by clicking on the “Apply Now” button below!

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