Front Desk Receptionist and Administrative Assistant

Job Description

JOB SUMMARY

We are seeking a dynamic and organized Front Desk Receptionist and Administrative Assistant to be the welcoming face and efficient support system of our office. This role offers an exciting opportunity to combine exceptional customer service with vital administrative functions, ensuring smooth daily operations. The ideal candidate will be energetic, detail-oriented, and possess strong communication skills, ready to handle a variety of responsibilities that keep our office running seamlessly.This paid position is perfect for someone eager to grow their office management experience in a fast-paced environment.

Duties

• Manage multi-line phone systems, answer inquiries, transfer calls, and take detailed messages with professionalism and courtesy
• Maintain organized filing systems, including digital files using Google Workspace and Microsoft Office applications
• Handle data entry tasks accurately, including updating records in QuickBooks and other software platforms
• Support calendar management and scheduling for staff, including setting appointments and reminders
• Proofread correspondence, reports, and documents to ensure accuracy and professionalism
• Provide general clerical support including photocopying, faxing, mailing, and preparing documents for meetings
• Offer administrative support as a personal assistant when needed, managing tasks efficiently with excellent time management skills

Qualifications

• Proven experience in front desk reception or office administration roles with strong organizational skills
• Proficiency in computer literacy including Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace (Docs, Sheets), and basic bookkeeping software like QuickBooks
• Excellent phone etiquette with experience managing multi-line phone systems in a professional setting
• Strong typing skills with attention to detail for proofreading and data entry tasks
• Demonstrated ability to prioritize tasks efficiently while managing multiple responsibilities simultaneously
• Previous clerical or administrative experience in an office environment is preferred
• Knowledge of customer service best practices with a friendly and professional demeanor

Pay: From $19.00 per hour

Are you interested in this position?

Apply by clicking on the “Apply Now” button below!

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