Administrative Assistant

Job Description

ABOUT JOB

As an Administrative Assistant, you will provide high-impact support to senior leaders at Voleon. In this role, you may directly support up to four senior executives in our Research & Engineering organization. You will amplify their impact by managing day-to-day operations, enabling focus on the most important strategic priorities.

Responsibilities

• Provide proactive administrative support to senior executives
• Manage complex calendars, meetings, and communications, resolving conflicts and anticipating needs
• Coordinate domestic and international travel and handle related expense reporting
• Support light project management activities (tracking action items, follow-ups, and status) and partner closely with Executive Support colleagues to provide cohesive support to the leadership team
• Continuously identify and implement opportunities to streamline administrative processes and enhance team efficiency
• Handle confidential and non-routine information with the utmost care and discretion
• Provide responsive assistance to colleagues, clients, and vendors as requested
• Assist with project management, research, and IT support as required

Requirements

• 3+ years of experience in administrative support; experience with technology leaders preferred
• Proven experience supporting multiple senior executives in both in-person and remote environments
• Strong organizational skills with the ability to manage multiple tasks, deadlines, and priorities with exceptional attention to detail
• Excellent written and verbal communication skills; professional, clear, and courteous in all interactions
• Meticulous attention to detail and accuracy
• Ability to manage tasks independently, prioritize effectively, and adapt to changing demands
• Demonstrated sense of urgency, flexibility, and comfort navigating changing priorities in a fast-paced environment
• Proficiency with MS Outlook calendaring, Word, Excel, and PowerPoint; experience with Atlassian and other Agile Project Management tools (Jira, Confluence, Smartsheet) is a plus
• Proficiency in MS Outlook, Word, Excel, and PowerPoint (Atlassian and GenAI experience are a plus)
• Bachelor’s degree (preferred but not required)

Compensation Range: $70K – $80K

Are you interested in this position?

Apply by clicking on the “Apply Now” button below!

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