Office Administrator

Job Description

ABOUT JOB

We are seeking a professional and organized Office Administrator to support daily office operations in a fast-paced corporate environment. This role is responsible for front desk support, office coordination, vendor communication, facilities support, mail handling, and administrative projects. The ideal candidate will have strong communication skills, attention to detail, and the ability to manage multiple priorities independently.

Key Responsibilities

• Greet visitors and provide a professional and welcoming experience
• Maintain the appearance and organization of reception, conference rooms, kitchen areas, and common office spaces
• Manage guest security badges, including check-in/check-out and reporting lost badges or fobs
• Coordinate building maintenance requests such as HVAC, spills, or office repairsPrepare outbound USPS and express shipments
• Coordinate with hospitality vendors for services such as catering, hotel reservations, parking, and event support
• Coordinate with facilities vendors regarding office maintenance and repair services
• Research vendors, request pricing quotes, and collect certificates of insurance (COIs)
• Support administrative and Excel-based projects
• Manage multiple documents and vendor-related projects simultaneously
• Assist with meeting and event coordination
• Communicate effectively with internal teams, visitors, vendors, and building management

Qualifications

• High school diploma or GED required
• Previous administrative, office support, reception, or facilities coordination experience preferred
• Strong customer service and communication skills
• Proficient in Microsoft Office 365, including Excel, Word, and Teams
• Strong organizational and multitasking abilities
• Ability to work independently and problem-solve effectively
• Ability to read and review documents carefully and accurately

Benefits

• 401(k)
• Health insurance
• Dental insurance
• Vision insurance
• Health savings account (HSA)
• Flexible spending account (FSA)
• Life insurance
• Paid time off
• Parental leave
• Referral program

Are you interested in this position?

Apply by clicking on the “Apply Now” button below!

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