Administrative Assistant

Job Description

ABOUT JOB

We are seeking a highly organized and motivated Administrative Assistant / Operations Coordinator to help manage daily business operations.

You’ll work directly with ownership and help keep day-to-day operations organized by handling scheduling, customer communication, CRM management, crew coordination, administrative support, and operational systems.

The ideal candidate is detail-oriented, dependable, fast-learning, and comfortable using AI tools, automation platforms, and modern technology to improve workflows and efficiency.

Responsibilities

* Answer incoming calls, texts, emails, and customer inquiries

* Schedule jobs and coordinate crews/drivers throughout the day

* Track job progress, payments, and customer communication

* Organize and manage CRM systems and operational records

* Send estimates, invoices, and follow-up communication

* Maintain communication between office staff and field teams

* Assist with dispatching and scheduling logistics

* Help build, manage, and improve AI systems and automated workflows

* Use AI tools and software to improve efficiency and organization

* Manage calendars, appointments, and operational tasks

* Assist with general administrative and clerical support

* Keep operations organized in a fast-moving environment

Qualifications

* Strong organizational and multitasking abilities

* Excellent communication and customer service skills

* Comfortable working in a fast-paced, high-volume environment

* Strong attention to detail and problem-solving skills

* Proficient with Google Workspace, Microsoft Office, CRM systems, and scheduling tools

* AI and tech savvy — must understand how to use AI tools, automation systems, ChatGPT, CRM automations, and be open to learning/building AI-based workflows

* Ability to adapt quickly to new systems and technology

* Reliable, proactive, and highly organized

* Experience with dispatching, scheduling, or operations coordination is a strong plus

Pay: $24.00 – $25.00 per hour

Benefits:

• Employee discount
• Flexible schedule
• Referral program

Are you interested in this position?

Apply by clicking on the “Apply Now” button below!

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