Front Desk Manager

Job Description

ABOUT JOB

We’re looking for an organized, proactive Front Desk Office Manager to run day-to-day administrative operations at our coworking space. You’ll be the first point of contact for members and visitors, keeping workflows smooth and the front desk running efficiently. The ideal candidate will be detail-oriented, possess excellent communication skills, and confidently juggle multiple responsibilities.

Duties:

• Manage front desk activities, including moderate mail work, greeting visitors, handling inquiries, signing new contracts, marketing efforts, and maintaining a professional reception area
• Oversee daily office functions, including supply ordering, maintenance requests, and vendor coordination
• Operate multi-line phone systems and direct calls with excellent phone etiquette, directing calls efficiently and courteously
• Coordinate team calendars and schedule meetings
• Handle invoicing and basic financial recordkeeping using Yardi Kube
• Support marketing efforts as needed
• Provide customer service support by assisting clients or visitors with inquiries and ensuring a positive experienceSkills

Skills:

• Strong computer literacy with proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace applications
• Excellent organizational skills with the ability to prioritize tasks effectively in a fast-paced environment
• Experience with office management systems and procedures; familiarity with office equipment such as phones and printers
• Previous office experience in administrative or clerical roles; customer service background or front desk experience preferred
• Knowledge of basic financial tracking and reporting
• Exceptional phone etiquette skills combined with strong interpersonal communication abilities
• Adept at time management to handle multiple responsibilities efficiently while meeting deadlines
• Attention to detail for proofreading documents and maintaining accurate records

Pay: $25.00 per hour

Are you interested in this position?

Apply by clicking on the “Apply Now” button below!

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