Executive Assistant to CEO

Job Description

ABOUT JOB

The Executive Administrator to the CEO is a highly visible and strategic position responsible for ensuring the CEO and executive leadership team operate efficiently, effectively, and with maximum impact. In their role, the Executive Administrator will play a critical role in enabling the CEO to focus on the highest priority strategic objectives, which will be achieved by serving as a thought partner, providing operational, organizational, and communication support at the highest level.

The ideal candidate is proactive, highly discreet, exceptionally organized, and adept at navigating complex and fast-moving environments. This position requires superior judgment, polished communication skills, and the ability to build trusted relationships across all levels of the organization.

Transdev is proud to offer:

• Competitive compensation package of minimum $80,000 – maximum $95,000

Benefits include:

• Vacation: minimum of two (2) weeks
• Sick days: 5 days
• Holidays: 12 days; 8 standard and 4 floating
• Other standard benefits: 401(k) retirement plan, medical, dental and vision, life insurance, short-term disability, and voluntary long-term disability.

Benefits may vary depending on the location policy. The above represents the standard Corporate Policy.

Key Responsibilities

Executive Partnership & Strategic Support

• Act as a partner to the CEO, anticipating needs and aligning priorities across the business.
• Manage and track the CEO’s top priorities, ensuring focus on the most critical initiatives.
• Coordinate work across Finance, HR, Operations, and other executive stakeholders.
• Support and help run organizational operating rhythms, including OKRs, quarterly planning, and executive team meetings.
• Track progress, analyze and report on strategic initiatives, commitments, milestones, and risks.
• Follow up with leaders to ensure decisions are executed and outcomes are delivered.

Executive Calendar & Operational Management

• Oversee complex and dynamic calendars for the CEO and other C-suite members.
• Schedule high-priority meetings, briefings, and appointments with efficiency and foresight.
• Manage domestic and international travel, including itineraries, logistics, and expense reporting.

Executive Communication

• Draft, refine, and manage internal communications, announcements, and high-visibility messages on behalf of the CEO.
• Act as a representative of the executive team in internal and external communications.
• Prepare talking points, presentations, and materials for board meetings and key executive engagements.
• Ensure consistent, clear messaging and alignment across the organization.
• Screen and triage executive email inboxes to ensure timely responses and prioritize critical issues.

Project Leadership & Special Initiatives

• Lead high-priority, ambiguous, or cross-functional projects where no clear owner exists.
• Conduct business analysis and prepare insights to support CEO-driven initiatives.
• Manage sensitive or confidential matters with the utmost discretion.
• Provide support for board activities, company events, and other strategic engagements.
• Office and Operational Coordination
• Oversee general office operations, including supplies, maintenance coordination, and equipment needs.
• Maintain a professional, efficient, and well-functioning office environment.

Required Qualifications

• High School Diploma. Bachelor’s Degree preferred.
• Six or more years of executive administrative experience supporting C-suite leadership.
• Experience working within complex, matrixed organizational environments.
• Exceptional organizational skills, with the ability to prioritize multiple complex tasks.
• Experience coordinating across global teams and senior executive stakeholders.
• Expert-level written and verbal communication skills.
• Demonstrated ability to exercise sound judgment, problem-solving and decision-making capability, confidentiality, and discretion.
• Strong interpersonal skills and the ability to influence without formal authority.
• Proven ability to operate independently while collaborating effectively as a team player.
• Advanced proficiency in Microsoft Outlook, including templates, mail merge, calendar formatting, and exports.
• Ability to manage ambiguity, adapt quickly, and deliver under tight deadlines.

Are you interested in this position?

Apply by clicking on the “Apply Now” button below!

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