Receptionist/Administrative Assistant

Job Description

ABOUT JOB

We are seeking a dynamic and professional Receptionist & Administrative Assistant . This role is responsible for greeting visitors, scheduling conference rooms, and providing part-time administrative assistance to agents

Reception Duties:

• Manage the reception area, including answering phones and greeting visitors.
• Maintain office calendar, schedule messenger requests, and notify agents of package arrivals.
• Distribute office attendance updates and notify staff of unclaimed commission checks.
• Update and maintain the office directory, floor plan, and licensing records.
• Ensure front desk and conference rooms are organized and prepared for meetings.
• Facilitate communication between agents and internal departments (Accounting, Marketing, Human Resources, etc.).
• Accurately type, prepare, and coordinate board packages as instructed by agents.
• Provide administrative support, including drafting exclusive agreements, extensions, leases, riders, letters, deal summaries, and commission bills.
• Assist agents with mailing, faxing, and messenger services.
• Maintain consistency and high-quality standards in all work products.
• Assist with special projects as needed.
• Manage listings database tasks such as entering listings, updating open houses, adjusting prices, and making online alterations.

Administrative Duties:

• • Assist agents with uploading listing photos, running credit reports, and responding to client inquiries.
  • Proofread all deliverables, communications, and documents to ensure accuracy.
  • Maintain the agent mailbox directory.
  • Provide backup administrative support when required.
  • Support special projects as assigned.

Requirements

• Bachelor’s degree required.
• 1-2 years of experience in a corporate environment, preferably in real estate, communications, or a related industry.
• Proficiency in Microsoft Office Suite (Word, Excel, Access, PowerPoint, Photoshop, Outlook).
• Strong organizational and time management skills with the ability to multitask and meet deadlines.
• Excellent communication, customer service, and interpersonal skills.
• Professional demeanor with the ability to maintain confidentiality and handle sensitive information.

Are you interested in this position?

Apply by clicking on the “Apply Now” button below!

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