Administrative Assistant

Job Description

ABOUT JOB

We are seeking a highly organized and detail-oriented individual to join our team as an Administrative Assistant. In this role, you will provide essential administrative support to ensure the efficient operation of our office. The ideal candidate will have excellent communication skills, strong multitasking abilities, and a proactive approach to problem-solving.

Responsibilities:

• Manage and process client billing and invoicing in a timely and accurate manner
• Assist with general accounting duties, including data entry, account reconciliation, and file maintenance
• Active ownership of accounts receivable functions, including following up on outstanding payments
• Provide administrative support to the accounting, sales, production, and operations teams
• Assist with payroll processing and timekeeping reviews as needed
• Organize and maintain digital and physical files and records
• Prepare reports and spreadsheets for internal tracking and analysis
• Answer and direct phone calls, take messages, and handle inquiries
• Communicate professionally with clients, vendors, and team members
• Support with general office tasks and assist other departments as needed
• Perform other administrative and financial support tasks as assigned

Preferred Qualifications:

• High school diploma or equivalent; additional certification or training in office administration is a plus.
• Experience with billing and payroll
• Ability to assist with scheduling
• Experience as an administrative assistant or in a similar role.
• Proficient in using MS Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
• Excellent verbal and written communication skills.
• Strong organizational and time management abilities.
• Attention to detail and problem-solving skills.
• Ability to handle confidential information with discretion.
• Professional and friendly demeanor with the ability to interact effectively with individuals at all levels.
• Proficiency in both English and Spanish is preferred

Schedule: Monday – Friday

Pay: $18.00 – $21.00 per hour

Benefits:

Are you interested in this position?

Apply by clicking on the “Apply Now” button below!

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