Executive Assistant

Job Description

ABOUT JOB

The Executive Assistant provides high-level administrative and organizational support to the President & CEO, Chief Financial Officer, and Director of Human Resources. Although this position formally reports to the Director of Human Resources, it works cross-functionally with the senior leadership team to ensure smooth daily operations, seamless communication, and strong organizational coordination.
The ideal candidate is proactive, detail-oriented, highly organized, and capable of managing multiple priorities with discretion and professionalism.
Key Responsibilities
Executive Support

• Manage the President & CEO’s calendar, including scheduling, prioritizing, and coordinating meetings, appointments, and travel.
• Provide administrative support to the President & CEO, CFO, and HR Director, maintaining confidentiality and professionalism at all times.
• Assist with creating presentations, reports, agendas, and meeting materials as requested.
• Assist with planning company meetings, events, and recognition activities.

Human Resources & Payroll Support

• Complete E-Verify and new hire employment eligibility documentation.
• Serve as a backup for the bi-weekly payroll process, ensuring accuracy and timeliness.
• Input employee referral bonuses and ensure proper documentation.
• Manage apparel voucher distribution and tracking.
• Conduct PTO audits and follow up on discrepancies as needed.
• Support HR initiatives, recognition programs, and quarterly service awards.

Administrative Operations

• Update and maintain company organizational charts.
• Maintain accurate and timely end-of-month reporting for leadership.
• Support office management functions to ensure a professional and welcoming environment.

General Support

• Provide general administrative assistance across departments as needed.
• Maintain a high level of accuracy, organization, follow-through, and ownership in daily tasks.
• Build strong working relationships across the company to enhance coordination and communication.

Qualifications & Requirements

• 3+ years of experience in an administrative, executive assistant, or office management role; executive-level support strongly preferred.
• Exceptional organization, time management, and follow-through skills.
• Strong written and verbal communication skills.
• Ability to manage confidential information with professionalism and discretion.
• Proficiency in Microsoft Office Suite (Outlook, Teams, Word, Excel, PowerPoint).
• Experience with HR or payroll systems (Dayforce preferred) is a plus.
• Ability to multitask in a fast-paced environment and anticipate needs ahead of time.
• High level of professionalism, customer service orientation, and reliability.

What We Offer

• Competitive compensation
• Health, dental, vision, short- & long-term disability, and life insurance
• 401(k) with company match
• Paid time off and holidays
• Supportive and team-oriented work environment

Our Core Values:

• Safety – Safety is everyone’s responsibility.
• Trust and Respect – We build trust through responsible actions and honest relationships. We value everyone and treat people with dignity and professionalism.
• Urgency – We act promptly and with the intention to make things happen efficiently and effectively.
• Collaboration – We work hand in hand to achieve our goals.
• Accountability – Each of us is responsible for our words, our actions, and our results.
• Forward Thinking – We always look ahead and plan for what could happen. We aren’t afraid of taking risks, and we are always willing to learn and grow.

Are you interested in this position?

Apply by clicking on the “Apply Now” button below!

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