Executive Assistant

Job Description

ABOUT JOB

Our client is  seeking a Executive Assistant

Job Summary

The Executive Assistant will primarily support our Chief Executive Officer but will also provide administrative assistance to other members of the executive team as needed. This role requires excellent communication skills, sound judgment, and the ability to manage multiple priorities in a fast-paced environment. The ideal candidate is resourceful, detail-oriented, and capable of maintaining confidentiality while ensuring smooth day-to-day operations for the leadership team

Duties and Responsibilities

• Calendar management and scheduling for the CEO and other executive leaders as requested.
• Keep the executive team well informed of upcoming commitments and responsibilities and follow up as appropriate.
• Coordination of travel arrangements and make adjustments thoroughly as plans change.
• Complete expense reporting accurately and timely within the established guidelines.
• Coordination of department/team meetings and food/catering orders to support meetings as needed.
• Presentation preparations, answer inquiries via phone/email
• Monitor and maintain record keeping as appropriate, including highly sensitive and confidential information. Distributes established reports as needed.
• Planning, and organizing logistics and administrative requirements of seminars, conferences, meetings and special events and communicates agendas to necessary leaders and attendees.
• Participate in or manage ad hoc projects as needed and assigned.
• Other duties as assigned and required.

Required Qualifications

• Associate’s Degree in Business or a closely related field.
• 5+ years of professional, administration and coordination experience in relatable roles.
• Proven experience supporting at the senior leadership level required.
• Excellent MS Office skills – Outlook, Word, Excel and PowerPoint.
• Proven ability to work proactively and with a sound sense of urgency, consistently taking initiative to solve problems and drive results.
• Analytical skills to resolve administrative issues or roadblocks to successful completion of tasks.
• Must be well-organized and have solid attention to detail.
• Time management skills with the ability to prioritize and multi-task.
• Ability to communicate effectively both verbally and in writing and in a manner that is tactful, firm at times while maintaining professionalism, and representative of a senior company leader.
• Self-motivated and adaptable to change and ambiguity.
• Ability to work autonomously and take ownership for work performed is a must.

This position offers a total compensation range of $103,000.00 to $113,000.00 (inclusive of base salary and variable compensation, such as bonuses and incentives).

Are you interested in this position?

Apply by clicking on the “Apply Now” button below!

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