Job Responsibilities

• Manage a complex and dynamic calendar, independently prioritizing scheduling requests based on business needs.
• Anticipate scheduling conflicts and proactively resolve them with minimal direction.
• Coordinate meetings with internal and external stakeholders ensuring alignment and preparation time.
• Ensure calendar entries are complete and accurate with all logistical details.
• Coordinate leadership team meetings and recurring business cadences.
• Partner with stakeholders to gather materials and ensure timely distribution.
• Track follow-ups and action items with reminders.
• Support planning and logistics for offsites and key events.
• Coordinate domestic and complex travel arrangements and itineraries.
• Ensure travel plans are efficient and aligned with company policies.
• Manage expense reporting with accuracy and timeliness.
• Anticipate travel needs and adjustments.
• Manage payroll and timekeeping for 150+ team members
• Serve as a point of contact for administrative coordination.
• Screen and triage communications and escalate as needed.
• Prepare and edit documents and presentations.
• Maintain organized records and confidentiality.

• Act as a connector across the leadership team for alignment.
• Coordinate with other administrative professionals for seamless support.
• Identify scheduling conflicts and dependencies.
• Support special projects as needed.

Qualifications

• Act as a connector across the leadership team for alignment.
• Coordinate with other administrative professionals for seamless support.
• Identify scheduling conflicts and dependencies.
• Support special projects as needed.