Front Desk Assistant I

Job Description

ABOUT JOB

Our client is currently looking for a Front Office Assistant I

DUTIES AND RESPONSIBILITIES:

• Provide front office administrative support
• Process, log, and track administrative taskers and requests, helping prioritize based on deadlines, leadership needs, and mission requirements.
• Review, filter, prioritize, route, and respond to incoming and outgoing correspondence, including email, mail, phone inquiries, and office communications.
• Assist with meeting coordination, including room scheduling, agendas, logistics, attendee notifications, and preparation of meeting materials.
• Support calendar management for internal and external meetings, appointments, and speaking engagements as assigned.
• Assist with office supplies, visitor support, front desk support, printing, copying, filing, and general administrative services.
• Support routing packets for official correspondence and help ensure documents move through review/signature processes accurately.
• Provide support for ad-hoc administrative projects and other duties as assigned.

EDUCATION, SKILLS AND EXPERIENCE REQUIRED:

• Minimum of 1 year of administrative experience.
• Experience in a front office, executive support, command support, healthcare, research, military, or Government setting is preferred.
• Proficiency with Microsoft Office Suite, Adobe PDF tools, email/calendar systems, and electronic file management.
• Ability to manage multiple priorities, maintain attention to detail, protect sensitive information, and communicate professionally with senior staff.
• Strong customer service, organization, follow-up, and interpersonal skills.
• Must be dependable, professional, organized, and comfortable working in a fast-paced military/medical research environment with frequently changing priorities.

Are you interested in this position?

Apply by clicking on the “Apply Now” button below!

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