Receptionist/Office Services Specialist

Job Description

ABOUT JOB

Our client  is seeking a skilled and experienced Receptionist/Office Services Specialist to join our Team. This essential role helps ensure the seamless operation of the office by providing exceptional client service, administrative support, and office services assistance. The ideal candidate is organized, detail-oriented, and committed to delivering a professional experience for clients, visitors, and colleagues. Recent college graduates will be considered for this entry-level opportunity. A professional demeanor and strong commitment to client service are essential.

Key Responsibilities

Visitor Management & Reception

• Serve as the first point of contact for all visitors, including clients, attorneys, firm personnel from other offices, vendors, and delivery personnel.
• Prepare for scheduled visitors and meetings.
• Greet visitors warmly, assist with their needs, and maintain a welcoming and professional reception area.
• Answer and route incoming telephone calls, take accurate messages, and ensure prompt, courteous communication.

Meetings, Events & Office Support

• Schedule, prepare, and maintain conference rooms for meetings, ensuring they are organized and equipped with necessary materials.
• Coordinate with meeting hosts regarding room setup and meeting requirements.
• Manage the office conference room calendar and support office events as needed.
• Ensure conference rooms remain presentable and available for unscheduled use.

Communication & Coordination

• Serve as a professional point of contact for clients, attorneys, opposing counsel, vendors, and visitors.
• Communicate effectively through clear, timely, and professional verbal and written correspondence.

Mail & Package Services

• Receive, sign for, and distribute incoming mail and deliveries.
• Process incoming faxes and notify recipients of packages and deliveries.
• Maintain package delivery logs and ensure timely distribution.
• Perform occasional local deliveries and pick-ups as needed.

Are you interested in this position?

Apply by clicking on the “Apply Now” button below!

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