Administrative Office Assistant

Job Description

ABOUT JOB

The Administrative Assistant is assigned to perform secretarial support for the Executive staff on a priority, time-permitting basis. The Administrative Assistant will assist with clerical, administrative duties and other essential office functions to support the needs of the Executive team at the Corporate Office.

Core Duties And Responsibilities:

• Maintain confidentiality of all matters.
• Perform a variety of complex oral and written assignments and administrative/secretarial duties relative to daily tasks assigned.
• Keep track of schedule and make appointments, conferences or meetings for assigned Executive staff. Prepare documents/projects as required for attendance.
• Assist Directors with special projects as directed.
• Answer executive telephone calls and take messages as required for assigned Executive staff. Refer phone call to other staff members who may better serve the caller’s needs if applicable.
• Generate, transcribe and type minutes from assigned meetings and distribute as appropriate within 48 hours.
• Other duties as assigned.
• Comply with all Company policies and procedures as applicable.

Minimum Education And Experience Preferred:

• High School Diploma or equivalent.
• Three years clerical experience, one of which must be administrative in nature.
• Experience working in mental health setting preferred.

Licenses/Certifications:

• Valid California driver’s license, current automobile insurance, and eligibility to drive for the Company preferred.

Knowledge, Skills And Abilities:

• Ability to perform in a positive, courteous, flexible and adaptive manner.
• Ability to type a minimum of 50 wpm is preferred.
• Computer literate and experienced with computer programs such as Microsoft Office Word, Outlook, Power Point and Excel.
• Knowledge of various office equipment, including copy machines, fax machines, and scanners.
• Possess excellent organizational and communication skills. Must be able to prioritize and complete multiple tasks.
• Must be able to communicate clearly, both orally and written.

Are you interested in this position?

Apply by clicking on the “Apply Now” button below!

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