Executive Assistant

Job Description

ABOUT JOB

We are seeking an Executive Assistant supporting the CEO. This is an entry-level role for someone who is resourceful and comfortable figuring things out. You won’t know everything on day one, and that’s expected.

You’ll need to be equally comfortable drafting a client gift note, running point on an e-blast, and keeping our CEO’s calendar from imploding. You will enjoy this role if you’re the person who naturally notices what needs to happen next before anyone asks.

Responsibilities

Executive & Personal Support

• Help manage CEO’s professional and personal calendar and inbox, proactively prioritize competing demands and help keep him focused on on the highest-value work
• Manage business and personal travel: reservations, packing lists and day-of logistics
• Inbox support: triage, prioritize, draft responses, and ensure nothing important slips thru the cracks
• Book restaurants, meetings, client dinners and other logistics for the CEO & other business drivers
• Manage all receipts, expense coding and associated reporting
• Manage personal correspondence: thank-you notes, holiday cards and other outreach
• Manage recurring renewals: subscriptions, memberships, professional licenses
• Assist with other administrative tasks for the company

Biz Dev & Marketing Support

• Project manage marketing deliverables; work with creative teams to ensure everything is on brand
• Ideate and purchase client gifts for CEO / other business drivers
• Maintain and refresh capabilities decks with current work
• Help manage Marketing calendar and track metrics

Requirements

• 1+ years in an EA or marketing support role
• Strong writing skills with the ability to quickly adapt to the CEO and Refinery’s voice
• Systems + AI-fluency: comfortable using tools to speed up drafting, research, and admin work
• Reliable in-office presence 3-4 days/week in Studio City
• Handles confidential business and personal information with discretion
• Bonus: video editing basics (Capcut, etc), experience with awards submission platforms

Salary Range

$20.00-$25.00/hr

The rate offered will depend on qualifications, years of relevant experience, and skillset. If your requirements fall outside the stated pay range, we still encourage you to apply.

Benefits

• Fully-Remote Agency*
• Paid Vacation and Sick Leave
• 401K
• Dental
• Vision
• Medical
• Life Insurance and AD&D Coverage
• Assistance with Ongoing Education and Professional Development

Are you interested in this position?

Apply by clicking on the “Apply Now” button below!

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