Administrative Assistant

Job Description

ABOUT JOB

We are seeking a highly motivated and organized individual to join our team as a full-time (35 hours/week)  Administrative Assistant. The Administrative Assistant will play a key role in supporting the organization’s leadership with coordination, communications, outreach, and administrative functions that are essential to the smooth operation of the organization. The ideal candidate will be highly detail-oriented, possess strong writing and proofreading skills, and be comfortable managing multiple priorities.

Areas of responsibility include, but are not limited to:

• Provide direct administrative support to the Executive Director
• Assist with internal staff coordination, including scheduling check-ins, meetings, and other leadership-led discussions.
• Support hiring and recruitment efforts by scheduling interviews, coordinating candidate communications, and administering technology-based assessments.
• Assist with panel member recruitment and membership efforts, including managing applications and scheduling interviews.
• Support organizational outreach efforts by preparing and sending informational materials to courts, public offices (including elected officials), and other partner organizations to promote awareness of the services provided by the organization.
• Maintain outreach contact lists and assist with tracking outreach communications and follow-up.
• Respond to general inquiries via email and phone.
• Effectively utilize Office 365 products, including Outlook, Word, Excel, and SharePoint, and quickly learn internal systems and databases.
• Provide general administrative and operational support as needed to ensure efficient day-to-day operations.

QUALIFICATIONS, SKILLS AND REQUIREMENTS

• Associate level degree or higher, or equivalent experience.
• Minimum 1+ years related experience.
• Previous experience in a legal, membership management, or customer service role is preferred.
• Strong computer literacy, including moderate proficiency in Office 365 products.
• Experience with SharePoint is a plus.
• Quick learner with the ability to adapt to new software systems.
• Excellent customer service.
• Excellent verbal and written communication skills.
• Highly organized and detail oriented.
• Ability to handle multiple tasks and prioritize effectively.
• Strong problem-solving skills and a proactive approach to challenges.
• Can successfully work collaboratively as part of a team as well as independently.

Are you interested in this position?

Apply by clicking on the “Apply Now” button below!

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