Administrative Assistant 3

Job Description

ABOUT JOB

As an Administrative Assistant, you will play a vital role in supporting multiple managers by performing varied administrative work that requires in-depth organizational knowledge and judgment. You will proactively anticipate customer needs, demonstrate initiative, and add significant value to the department’s activities while handling sensitive data with extreme discretion. This role is essential for streamlining workflows and ensuring the seamless execution of business priorities through expert coordination and support.

Responsibilities

• Meeting and Event Management: Provides comprehensive administrative and logistical support for onsite and off-site meetings, including troubleshooting equipment, coordinating with stakeholders across multiple locations, and managing catering or special event setups.
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  Travel Coordination: Independently manages complex domestic and international travel itineraries, secures required visa documentation, and prepares travel expense reports with minimal supervision.
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  Financial & Contractual Oversight: Assists in the the end-to-end Purchase Order process for North America Media, Insights, and Omni-Commerce, proactively resolving invoice discrepancies and tracking contract execution as required by senior leadership.
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  Executive Communications: Creates and edits high-level presentations and correspondence with sharp attention to detail and manages departmental communication tools such as Google distribution lists and organization charts.

Required Qualifications

• High School diploma or GED
• Minimum of 4 years of experience in an executive or high-level administrative support role.
• Demonstrated proficiency using G Suite products (Gmail, Sheets, Docs, Slides, Google Meet),
• Proven ability to manage tasks effectively in a fast-paced, high-volume environment under pressure and strict deadlines.

Preferred Qualifications

• Bachelor’s Degree.
• Possesses strong analytical capabilities and a high degree of attention to detail.
• Demonstrated project management skills and a focus on continuous improvement and documentation.
• Self-starter who works well without detailed supervision and has a strong ability to prioritize competing work demands.
• Displays a collaborative nature and team spirit.

Compensation and Benefits
Salary Range $64,000.00 – $85,000.00 USD

Are you interested in this position?

Apply by clicking on the “Apply Now” button below!

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