Administrative Assistant IV

Job Description

ABOUT JOB

We are seeking a resourceful, proactive, and highly organized Administrative Assistant II to support our Chief Accounting Officer and two Vice Presidents within the COO organization. In this role, you will be a strategic partner, ensuring our leaders are operating efficiently and effectively each day.

From complex calendar management and travel coordination to team meetings and event planning, you will play a critical role in optimizing time, streamlining operations, and supporting a high-performing leadership team.

What You’ll Do:

• Support the Chief Accounting Officer and two Vice Presidents with their respective administrative needs
• Calendar management, including scheduling meetings and deconflicting existing meetings, often across multiple time zones
• Meeting preparation (such as calendar event creation, drafting agendas, creating slide decks, and communicating with meeting attendees in advance of the meeting)
• Managing executive schedules to ensure sufficient time for task completion
• Attend meetings when requested to manage Zoom, track action items, and follow up with meeting attendees on action items
• Additional administrative functions such as submitting expense reports and travel coordination (both via Navan), preparation of documents and presentations (using Google Suite), basic team travel and expense budget reconciliation, and ad-hoc special projects
• Travel occasionally as needed to support onsite priorities

What We Look For:

• 3+ years of relevant administrative experience
• Ability to work independently as well as across various teams
• Experience at a rapidly growing company, with the ability to navigate and thrive in a fast-paced dynamic environment
• Working knowledge of Google Suite, Microsoft Office, Navan, Zoom
• Strong work ethic, professionalism, confidentiality, and good judgment
• Ability to deal with conflict as well as give and receive feedback diplomatically
• Highly organized and resourceful, able to juggle and multitask, with acute attention to detail and follow through

Are you interested in this position?

Apply by clicking on the “Apply Now” button below!

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