Administrative Assistant/Office Manager

Job Description

JOB DETAILS

As an Administrative Assistant, you will play a key role in managing the back end of the business while directly supporting the owner with calendar, email, and priority management.

You will be entrusted with confidential information and responsible for coordinating internal processes that directly impact operational efficiency. As the company continues to grow, this role has the potential to evolve into a full-time Executive Assistant or senior administrative leadership position.

This is a detail-driven role with meaningful responsibility and long-term growth potential.

Key Responsibilities

• Manage the owner’s calendar, email, priorities, and internal scheduling to improve time management and focus
• Support payroll administration, including hours tracking, documentation, and coordination with external payroll providers
• Assist with basic HR responsibilities, including employee onboarding and offboarding, personnel records, and internal documentation
• Manage insurance policies and renewals (general liability, workers’ compensation, auto, etc.) and maintain compliance records
• Track and coordinate business license renewals, certifications, and required filings
• Maintain organized digital filing systems for internal records, contracts, HR files, and operational documentation
• Prepare internal reports, documents, and administrative materials as needed
• Support leadership with day-to-day administrative, organizational, and operational tasks
• Help improve internal systems, processes, and workflows as the company continues to grow

Who This Role Is For

This role is ideal for someone who:

• Enjoys creating order and structure
• Is proactive and anticipates needs
• Communicates clearly and professionally
• Thrives in a fast paced, detail oriented environment
• Takes ownership and accountability seriously
• Values kindness, teamwork, and consistency

Qualifications

Required

• Prior administrative or executive assistant experience
• Strong organizational and time management skills
• Excellent written and verbal communication
• High attention to detail and follow through
• Comfort with technology and learning new systems

Preferred

• Experience supporting sales or professional services teams
• Familiarity with CRM or project management tools
• Experience in design, construction, or luxury services environments
• Proficiency in Microsoft Office and Google Workspace

Compensation and Benefits

Competitive hourly or salaried compensation based on experience
Health, dental, and vision insurance
Paid time off
Supportive and respectful team culture

Are you interested in this position?

Apply by clicking on the “Apply Now” button below!

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