Executive Assistant

Job Description

ABOUT JOB

We’re looking for a highly capable, startup-experienced Executive Assistant to support our leadership team and oversee daily office operations ..

Core Responsibilities

• Manage the complex calendars with a clear understanding of business priorities and competing demands.
• Sequence meetings strategically to optimize focus, preparation time, and energy.
• Serve as the primary gatekeeper for inbound requests, applying thoughtful judgment to scheduling decisions.
• Coordinate internal and external meetings, ensuring logistics, materials, and preparation are handled in advance.
• Manage travel arrangements, expenses, and administrative workflows with precision.
• Maintain visibility into ongoing priorities to ensure alignment between schedule and company objectives.
• Communicate clearly and professionally with board members, investors, partners, and internal stakeholders.
• Handle confidential information with discretion and sound judgment.

Qualifications

• 5–8+ years of experience as an Executive Assistant supporting a senior executive in a fast-paced environment.
• Startup or high-growth company experience strongly preferred.
• Exceptional calendar management skills with demonstrated ability to prioritize and manage competing demands.
• Strong business judgment and ability to understand how executive time maps to company priorities.
• Highly organized with outstanding attention to detail.
• Professional, clear communicator with strong interpersonal skills.
• Comfortable managing office operations and vendor relationships.
• Discreet and trustworthy with sensitive information.
• Calm, adaptable, and solutions-oriented under pressure.

Success in This Role Looks Like

Within 6–12 months:

• The schedules are tightly aligned with top company priorities and runs with minimal friction.
• Meetings are well-sequenced, thoughtfully prepared, and rarely reactive.
• Inbound requests are handled efficiently with clear communication and good judgment.
• The office operates smoothly and professionally without requiring oversight.
• The leadership team experience you as highly reliable, thoughtful, and proactive.

Compensation

Salary Range: $110,000–$120,000 USD base salary, depending on experience and qualifications, plus benefits and equity.

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