Executive Assistant

Job Description

JOB SUMMARY

We are looking for a new executive assistant to support an executive team of three (3). This role will manage mostly business related tasks for the team such as coordinating calendars, planning meetings, organizing travel, and other supporting tasks. The successful candidate will be high energy and motivated to truly be an integral team member, ensuring day to day activities run smoothly.

Duties:

• Coordinate and prioritize executive daily schedule; arrange meetings and conferences, act as a liaison between employees, clients, and executives.
• Lead planning and coordination of on and off-site team meetings and special events,
• Plan travel itineraries, coordinate related arrangements, gather information and determine and negotiate complex scheduling issues; prepare expense reports.
• Interface with high-level administrators within/outside the company requiring considerable discretion and judgment related to case and time sensitive matters.
• Prepare invoices, budget reporting, and other status documents, using Word, Excel spreadsheets, or presentation software.
• Contributes to a team effort by undertaking special projects as requested, including tasks such as background research or team event coordination.

Skills/Qualifications :

• Bachelor’s Degree and 3-5 years of prior experience supporting senior-level executives.
• Highly proficient in Microsoft Office Suit: Outlook, Excel, Word, Power Point, Adobe Reader, and standard office equipment.
• Ability to maintain confidentiality and professionalism in all situations. Ability to exercise discretion, sound judgment and significant initiative.
• Excellent verbal and written communication skills. Strong analytical, organizational, and project management skills.
• Ability to work independently and as a team, under pressure, and to meet tight deadlines.
• Polished, confident, and upbeat personality. Ability to collaborate and build credibility across different levels of the organization. Proven track record of successfully managing upwards.

Base salary range: $90-100K, plus bonus potential if applicable for role.

Are you interested in this position?

Apply by clicking on the “Apply Now” button below!

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