Executive Assistant

The Executive Assistant is responsible for providing executive level administrative support to leaders.

The ideal candidate will be forward thinking, proactive and have the ability to anticipate needs and thrive in a fast-paced environment. Curiosity around learning new approaches to support shifting priorities in an agile way will be critical to success.

Your Impact:

• Calendar management including: proactively managing scheduling conflicts, anticipating critical meetings, and proactively blocking time for leader to prepare for meetings
• Respond to emails as appropriate and compose correspondence as directed
• Communicate calendar changes to leaders and others affected in a timely manner
• Schedule domestic and international travel arrangements and reconciles expenses reports
• Prepare and/or provide agendas and other necessary materials prior to meetings
• Plan and execute logistics for in office meetings and events
• Prepare and compile presentation documents
• Maintain a high level of professionalism and confidentiality
• Perform other duties and responsibilities as assigned

Your Experience:

• Minimum of 8 years’ experience providing administrative support to senior level leaders in a fast-paced, dynamic environment
• Proficient in Microsoft Office Suite (Outlook, Teams, Excel, Word, PowerPoint)
• Proactively addresses any challenges and able to anticipate upcoming needs
• Demonstrates agility to support shifting priorities in a fast-paced environment
• Strong verbal and written communication skills
• Excellent organizational skills and attention to detail
• Exercises independent judgment, resourcefulness and creative problem-solving skills
• Curious to learn new technology, industry best practices and process improvement opportunities