Executive Assistant

Job Description

JOB SUMMARY

We are looking for an Executive Assistant to join a top-ranking real estate team . This role plays a critical part in supporting the lead agent by managing day-to-day business operations and ensuring clients and team members receive timely, professional communication. You’ll help keep operations organized, coordinate with a licensed closing coordinator and a remote assistant, and handle many of the details and conversations that allow the agent to stay focused on serving clients and growing the business.

The ideal candidate is proactive, highly organized, and comfortable thinking on their feet. You take initiative, communicate effectively, and enjoy finding solutions rather than waiting for direction.

Compensation:

• Salary: $50,000 – $60,000 (based on experience and performance)

Compensation:

$50,000 – $60,000

Responsibilities:

This person’s primary responsibilities include, but are not limited to:

• Assist and support the agent/owner in all business and administrative responsibilities
• Manage day-to-day office operations and communication with clients
• Derive energy from interacting with people – intercept phone calls, respond promptly, and manage client and agent expectations
• Directly manage, coordinate, and support the licensed closing coordinator and remote assistant, ensuring tasks are completed efficiently and team members are held accountable
• Maintain and optimize the database management system for efficiency and accuracy
• Screen and direct phone calls, respond to client inquiries, and ensure timely follow-up
• Schedule appointments, meetings, and manage the agent’s calendar
• Produce reports, presentations, and briefs to support decision-making
• Support clients through the full sales process – pre-listing, active listing, and post-closing follow-up – to ensure an extraordinary experience
• Assist with marketing listings, business, and team across social media and other channels
• Track expenses, manage budgets, and help improve systems and processes
• Eventually assist with hiring, onboarding, and holding additional team members accountable as the team grows
• Thrive on checklists and “to-do” lists – organization and follow-through are essential
• Proactively oversee all support and communication needs, ensuring the lead agent is consistently focused on client and business growth

Qualifications:

• Outstanding organization
• Strong attention to detail
• Energized by talking to clients and agents and managing relationships
• Tech savvy; up-to-date with the latest office gadgets and applications and able to navigate new systems quickly
• Able to multitask and prioritize daily workload – can work on multiple projects at once
• Able to work independently to support a team and appropriately manage time
• Effective interpersonal skills, including superior oral and written communication skills
• Strong problem-solving abilities
• Discretion and confidentiality
• Customer service focus
• College degree and social media experience preferred
• Comfortable handling strong personalities

Are you interested in this position?

Apply by clicking on the “Apply Now” button below!

#PA2ASSISTRevolution
#GlobalAssistantConnect
#BusinessEmpowerment
#VirtualPAPlatform #SkillMatchmaking
#EfficientAssistance
#QualityServiceConnection
#SimplifyDelegateThrive
#PA2ASSISTImpact
#EmpoweringCollaboration