Executive Assistant – Remote

Job Description

ABOUT JOB

We are a growing firm seeking a highly organized and proactive Executive Assistant to support our senior leadership team. This is a fully remote position designed for a self-starter who thrives in a fast-paced, detail-oriented environment and can manage complex administrative responsibilities with minimal oversight.

Key Responsibilities

• Manage and maintain executives’ calendars, including scheduling client meetings, internal calls, and tax deadline reminders across multiple time zones
• Coordinate and prepare materials for client presentations, proposals, and board-level meetings
• Draft, proofread, and distribute professional correspondence, reports, and engagement letters
• Serve as a primary point of contact between partners, staff, and clients — handling inquiries with discretion and professionalism
• Maintain confidential client and firm records in compliance with applicable privacy and regulatory standards
• Track deadlines, filings, and deliverables across multiple engagements to ensure nothing falls through the cracks
• Support billing and invoicing processes, including time entry coordination and accounts receivable follow-up
• Assist with onboarding new clients and staff, including preparation of documentation and system setup
• Manage special projects and firm initiatives as assigned by leadership

Qualifications

• 5+ years of experience as an executive assistant, ideally within a professional services, finance, or accounting environment
• Exceptional written and verbal communication skills
• Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook, Teams) and familiarity with practice management or accounting software (e.g., CCH, Thomson Reuters, QuickBooks) is a plus
• Demonstrated ability to manage competing priorities and meet tight deadlines in a remote setting
• High degree of discretion in handling sensitive financial and client information
• Comfortable working independently with minimal supervision
• Experience with project management tools (e.g., Asana, Monday.com, Notion) preferred

What We Offer

• Fully remote, flexible work environment
• Competitive salary commensurate with experience
• Health, dental, and vision allowance
• Paid time off and firm holidays
• Opportunity to grow with a collaborative and supportive team

Experience:

• Administrative: 3 years (Preferred)

Shift availability:

• Day Shift (Preferred)

Work Location: Remote

Are you interested in this position?

Apply by clicking on the “Apply Now” button below!

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