Fractional Executive Assistant

Job Description

JOB  SUMMARY

Core ResponsibilitiesCalendar Management

• Proactively manage scheduling and protect time appropriately
• Anticipate conflicts and suggest solutions
• Coordinate across multiple stakeholders with professionalism and discretion
• Communicate directly with clients regarding scheduling

Email & Written Communications

• Draft and proofread client-facing emails
• Ensure communications are clear, concise, and error-free
• Maintain tone appropriate for senior law firm audiences
• Handle routine operational communication without constant oversight

Contracts & Client Documentation

• Prepare client contracts using established templates
• Customize contracts accurately based on scope and pricing
• Ensure all details are correct before documents are sent externally
• Distribute contracts to clients and track execution
• Maintain organized and retrievable records of signed agreements

Precision and comfort handling formal client documentation are required.

PowerPoint (Required)

• Create, edit, and format PowerPoint presentations
• Ensure slides are clean, consistent, and professionally formatted
• Catch formatting errors, inconsistencies, and typos before materials are shared externally
• Over time, draft presentation decks independently based on direction and training

Strong working knowledge of Microsoft PowerPoint is required.

Travel & Logistics

• Book flights, hotels, and ground transportation
• Monitor itineraries and adjust as needed
• Manage logistics for in-person and virtual events

Project & Task Follow-Through

• Track deadlines and open items
• Follow up independently
• Keep operational details moving without constant direction
• Maintain accurate records within Coaches Console and other systems

Tools & Systems

• Slack
• SurveyMonkey (creating and managing surveys)
• Outlook for Mac (calendar and email coordination; assistant may work via Gmail sync)
• Microsoft PowerPoint (advanced proficiency required; candidate must have reliable access to Microsoft 365)
• Coaches Console (training provided)
• Basic event coordination tools

How You Work

This role requires initiative and sound judgment within the scope of executive support.

You:

• Anticipate needs rather than waiting to be asked
• Take responsibility for accuracy and quality
• Ask clarifying questions when necessary
• Notice gaps and address them
• Are comfortable making routine operational decisions independently and exercising sound judgment without constant review
• Communicate professionally and confidently with clients and stakeholders

If you prefer detailed task lists for every assignment, this role will not be a fit.

Qualifications

• College-educated, U.S.-based professional
• Located in the Central or Eastern time zone
• Must have exceptional writing and proofreading skills
• 5–7+ years of experience supporting senior executives, founders, or partners
• Experience supporting senior professionals in client-facing professional services environments (law firms, consulting, finance, or similar) strongly preferred
• Strong PowerPoint proficiency with a meticulous eye for detail
• Comfortable working directly with clients
• Highly organized, reliable, and discreet

What Success Looks Like

Within 60–90 days:

• Scheduling runs smoothly with minimal intervention
• Client-facing communications are polished and trusted
• Contracts are accurate and sent promptly without errors
• Presentations are professionally formatted and client-ready
• Operational details are handled efficiently and proactively
• The Founder’s need to review routine materials decreases meaningfully

Are you interested in this position?

Apply by clicking on the “Apply Now” button below!

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