Executive Assistant

Job Description

JOB SUMMARY

Our client  is seeking a skilled, high energy, and highly motivated individual to provide executive support to the team. We are looking for someone who can look at things with a broad perspective and anticipate needs before being asked. You should be comfortable working in a dynamic environment, taking initiative, delivering quality work and being accurate. You should possess excellent follow-up skills and be able to interact with multiple constituencies including C-suite executives, outside organizations, and varied businesses. You will need to work independently and exercise good judgment when prioritizing across multiple tasks. You should have a professional demeanor and stay calm when multi-tasking.

What you’ll do…

• Schedule meetings and maintain all elements of the calendar for our Chief Growth & Strategy Officer and executive team
• Liaise between the Executive and other Departments and Teams
• Maintain a regular open line of communication (via email, text/SMS, telephone, face-to-face conversations) with the executives to jointly manage calendaring, meetings and all other priorities
• Coordinate domestic travel arrangements and prepare itineraries
• Manage monthly expense reports on behalf of executives with accuracy and in a timely manner
• Assist executives with printing, scanning, mailing and any ad hoc needs that arise

About you…

• 4+ years of administrative experience supporting multiple executives including the C-Suite level
• Excellent proficiency in Microsoft Outlook; pride in maintaining an exemplary executive calendar; strong skills in Excel, Word and PowerPoint. Technologically savvy – familiar with digital apps and online resources
• Highly organized and detail-oriented. Demonstrated ability to track and handle multiple priorities simultaneously, with a mindset of nothing slipping through the cracks despite frequent interruptions.
• Ability to take initiative and anticipate needs by thinking a week, month and quarter ahead, rather than a day or two. Demonstrated ability to make accurate and timely administrative judgments, while remaining professional under pressure. Knows when to make decisions themselves and when to “escalate”
• Exemplary interpersonal skills and ability to collaborate effectively with staff of diverse backgrounds, functions, and levels of the organization

Our perks:

• Health, dental, vision and life insurance options for employees and family
• Paid time off, including vacation, sick leave, personal days and summer flex time
• Company equity
• Bonus program
• 401(k) plan with company match
• Access to on-demand legal and financial advice
• Learning and development programs to help you grow professionally and a mentorship program
• Company social events to include annual volunteer day and donation matching

In compliance with New York City’s Wage Transparency Law, the annual salary [wage] range for NYC-based applicants is: $75,000 – 80,000.