Executive Assistant

Job Description

ABOUT JOB

This full-time position functions to supporting high-level Executive(s) and help to ensure smooth operations within the organization so this Executive can continue to manage the company at a high level, and include the following responsibilities.

• Calendar Management: Schedule and manage appointments, meetings, and travel arrangements, ensuring efficient time management.
• Communication: Act as a point of contact between the executive and internal/external stakeholders, handling calls, emails, and correspondence.
• Meeting Coordination: Organize and prepare for meetings, including creating agendas, taking minutes, and following up on action items.
• Document Management: Prepare, review, and manage documents and reports, ensuring accuracy and confidentiality.
• Application Management: Prepare, complete and upload application renewals for Woman-Owned Business Certifications.
• Project Support: Assist in project management tasks, including tracking progress, deadlines, and deliverables.
• Research: Conduct research and gather information to assist in decision-making and strategy development.
• Administrative Tasks: Handle various administrative tasks, such as filing, data entry, preparing proposals, printing necessary documents, and maintaining records.
• Social Media/Pubic Relations: Work with internal Social Media Content Creator to manage Executive’s social media when necessary
• Event Planning: Organize corporate events, conferences, and team-building activities.
• Budget Management: Assist in tracking expenses and budget management for projects and departmental needs.
• Confidentiality: Maintain discretion and confidentiality in handling sensitive information.

Experience and Knowledge Expected:

• Minimum of 3 years’ experience as an Executive Assistant or Office Manager required
• Excellent MS Office Suite knowledge in Excel, PowerPoint and Word
• Time management skills a must
• Discretion and confidentiality required
• Excellent research skills
• Attention to detail
• Adaptability
• Ability to problem solve and make decisions on your own
• Superior organizational skills
• Proficiency in Word and PowerPoint
• Ability to create worksheets and formulas within Excel
• Excellent written and oral communications skills
• Exceptional phone and interpersonal skills

Are you interested in this position?

Apply by clicking on the “Apply Now” button below!

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