Executive Administrative Assistant

Job Description

ABOUT JOB

Our client is looking to add an Executive Administrative Assistant to join our growing company .

The Executive Administrative Assistant provides high-level administrative and operational support to senior leadership within the Multifamily Division of a full-service real estate company. This role requires exceptional organizational skills, discretion, and the ability to manage multiple priorities in a fast-paced, deadline-driven environment. The ideal candidate is proactive, detail-oriented, and experienced in supporting executives in real estate, property management, or related industries.

Key Responsibilities

• Provide direct administrative support to executives, including calendar management, meeting coordination, and travel arrangements
• Prepare, edit, and format correspondence, presentations, reports, and internal/external communications
• Coordinate and manage meetings, including agendas, materials, minutes, and follow-up action items
• Assist with multifamily portfolio reporting, including compiling operational and financial data
• Maintain and organize confidential files, records, and documentation
• Support transaction processes such as acquisitions, dispositions, financing, and due diligence
• Track key deadlines, deliverables, and project milestones across multiple initiatives
• Handle expense reports, invoice processing, and budget tracking as needed
• Assist with special projects, research, and strategic initiatives within the multifamily division
• Ensure smooth day-to-day office operations and anticipate executive needs

Requirements:

• Bachelor’s degree preferred or equivalent experience
• 3–7+ years of experience supporting senior executives, preferably in real estate, multifamily, or professional services
• Demonstrated ability to assist with or prepare operating budgets
• Strong proficiency in Microsoft Office Suite (Excel, PowerPoint, Word, Outlook)
• Experience with real estate software platforms (e.g., OneSite, Yardi, or similar) is a plus
• Exceptional organizational, time management, and multitasking abilities
• Strong written and verbal communication skills
• High level of professionalism and ability to handle confidential information with discretion
• Detail-oriented with strong problem-solving skills
• Ability to work independently and collaboratively in a team environment

Preferred Skills

• Familiarity with multifamily operations
• Experience supporting multiple executives or a team
• Ability to analyze basic financial or operational reports
• Project coordination or project management experience
• Strong proficiency in Microsoft Office Suite (Excel, PowerPoint, Word, Outlook)

Are you interested in this position?

Apply by clicking on the “Apply Now” button below!

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