Executive Administrative Assistant

Job Description

ABOUT JOB

The Administrative Assistant serves as the central point of administrative support for the executive leadership of the organization, communicating externally with suppliers and internally with all employees of the company from pilots to maintenance staff. The role requires exceptional organizational skills, strong communication abilities, and working knowledge of aviation operations. This role will manage schedules, projects, communications, travel coordination and administrative priorities to ensure smooth operation of the company.

What You’ll Do

• Coordinate internal and external meetings, including preparation of agendas and meeting materials.
• Draft, edit and manage correspondence, emails, presentations and reports.
• Screen communications and prioritize matters requiring attention.
• Track action items and ensure follow-up on key initiatives.
• Organize and maintain company records and confidential documents.
• Support investor, banking, insurance and vendor communications as needed.
• Support contract administration, proposals and customer documentation.
• Help maintain strong relationships with customers, aircraft owners, vendors and industry partners.
• Support administrative functions such as payroll and human resources activities.

Minimum Qualifications

• Experience with administrative support and executive functions.
• Experience in the aviation industry.
• Strong proficiency with Microsoft Office and business computer programs.
• Ability to handle confidential and sensitive information with discretion.

Ideal Candidate Profile

• Highly organized and detail orientated.
• Previous experience working in General Aviation, Private Pilot Certificate or higher preferred
• Resourceful problem solver and excellent communicator.
• Comfortable working in a dynamic entrepreneurial environment.
• Ability to anticipate needs before they arise.

Compensation & Benefits

• Salary based on experience, starting at $60,000
• Health, dental, and vision insurance

Pay: From $60,000.00 per year

Benefits:

• Dental insurance
• Employee discount
• Health insurance
• Paid time off
• Vision insurance

Experience:

• Administrative: 2 years (Preferred)
• Aviation: 2 years (Preferred)

Are you interested in this position?

Apply by clicking on the “Apply Now” button below!

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