Office Assistant / Operations Coordinator

Job Description

ABOUT JOB

We are a highly entrepreneurial, team-oriented company where each member of our leadership team plays an active role in driving operational excellence, growth, and customer experience.

We are looking for an organized, proactive, and adaptable Office Assistant, Operations Coordinator to join our corporate office team and help support the day-to-day operations of our growing company.

Position Overview

This is not a traditional receptionist or administrative role.

This position is ideal for someone who enjoys variety, has a strong ‘can-do’ attitude, and likes helping solve problems across multiple departments.

Our leadership team operates very collaboratively, and this role will work closely with executives and department heads on a wide variety of administrative, operational, financial, and coordination-related tasks.

The ideal candidate is highly organized, dependable, detail-oriented, resourceful, and comfortable taking initiative wherever needed.

Key Responsibilities

Administrative & Office Support

• Manage incoming and outgoing mail
• Maintain office organization and inventory
• Assist with scheduling and calendar coordination
• Prepare reports, spreadsheets, and documents
• Coordinate meetings, mailings, and office logistics
• Organize digital files and shared drives
• Track assignments and follow-up items

Accounts Payable Support

• Assist with invoice organization and routing
• Upload invoices and paid bills to Google Drive
• Track vendor payment approvals and statuses
• Prepare checks and payment packets
• Coordinate vendor follow-up as needed
• Assist with reimbursement tracking and filing

Operations & General Support

• Assist with recurring operational reporting
• Support property onboarding and operational setup tasks
• Coordinate special initiatives and assist in project management

Qualifications

• Highly organized with strong attention to detail
• Strong communication and follow-through skills
• Ability to manage and track multiple tasks and priorities simultaneously
• Efficient and resourceful – an independent problem solver
• Positive, proactive, and team-oriented attitude
• Professional and trustworthy with confidential information
• Comfortable learning and experimenting with new software and systems

Preferred Experience

• Administrative, office coordination, or operations experience
• Accounts payable or bookkeeping support experience preferred
• Experience with Google Workspace, Slack, spreadsheets, and task management systems
• Experience in property management or operations environments is a plus!

Compensation & Benefits

• Competitive compensation based on experience
• Health Insurance
• Performance-based bonus opportunities

This role offers an exceptional opportunity for someone who wants to grow professionally, gain exposure to multiple areas of business operations, and become an important part of a high-performing team.

Pay: $25.00 – $30.00 per hour

Benefits:

• Employee discount
• Flexible schedule
• Health insurance
• Paid time off

Are you interested in this position?

Apply by clicking on the “Apply Now” button below!

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