Job Overview
Expiration date
August 17, 2026
Job Description
ABOUT JOB
We are seeking a proactive Executive Assistant to support the President and CEO
This is a high-trust role requiring excellent attitude, discretion, and sound judgment. The ideal candidate is organized, resourceful, and comfortable working in a fast-moving environment where priorities evolve quickly.
KEY RESPONSIBILITIES
Executive Support & Coordination
Manage calendars, meeting scheduling, logistics, and prioritization
Prepare agendas, briefing notes, and meeting summaries
Coordinate communication between the executive office and internal/external stakeholders
Monitor inbound requests, elevate priorities, and ensure executive readiness
Follow-Through & Accountability
Capture and track action items and decisions from executive meetings
Maintain dashboards, trackers, and weekly status briefs
Follow up with team members and partners to ensure deadlines are met
Escalate issues when progress stalls or additional executive clarity is required
Communication & Documentation
Draft professional correspondence, meeting notes, and summaries
Ensure smooth information flow and confidentiality at all times
Maintain organized workspaces, templates, and shared files
WHAT SUCCESS LOOKS LIKE
Executives gain leverage and time back for strategic priorities
Meetings are well-prepared, efficient, and consistently followed through
Internal coordination is smoother and more responsive
Errands and office needs are handled reliably and professionally
Nothing falls through the cracks
QUALIFICATIONS
3–7 years supporting a senior executive or business leader
Highly organized, detail-oriented, and proactive
Excellent written and verbal communication skills
Calm under shifting priorities with strong follow-up discipline
Comfortable coordinating across functions and levels
Proficient with Microsoft 365, Teams, Zoom, Google Workspace, Slack, etc.
High level of confidentiality, trustworthiness, and discretion is essential
PERSONAL ATTRIBUTES
Positive, solution-driven attitude
Friendly, professional, and composed
Able to anticipate needs and work independently
Enjoys creating structure and enabling executive productivity
Comfortable managing errands and local operational tasks without hesitation
Are you interested in this position?
Apply by clicking on the “Apply Now” button below!
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