Office Administrator

Job Description

ABOUT JOB

The Office Administrator is responsible for providing administrative and operational support to ensure the efficient day-to-day functioning of the office. This role serves as a primary point of contact for visitors and customers, supports management through reporting and recordkeeping, and maintains a professional and organized office environment.

Key ResponsibilitiesAdministrative Support

• Report directly to the General Manager and provide daily administrative assistance
• Prepare, compile, and distribute internal reports, summaries, and correspondence
• Handle incoming and outgoing mail, emails, and phone calls
• Schedule meetings, appointments, and conference rooms as needed
• Assist with document preparation, data entry, and record maintenance

Front Office & Customer Service

• Welcome and assist visitors, customers, and vendors in a courteous and professional manner
• Answer and route incoming phone calls appropriately
• Serve as the first point of contact for general office inquiries

Reporting & Coordination

• Collect and organize operational data for management review
• Assist the General Manager with daily, weekly, and monthly reports
• Track office metrics, logs, and basic operational information
• Coordinate communication between departments as directed

Office Operations

• Coordinate with vendors, service providers, and maintenance personnel
• Ensure office equipment is functioning properly and arrange service when needed
• Support basic HR related tasks such as onboarding paperwork and recordkeeping, as applicable

Compliance & Confidentiality

• Handle sensitive information with discretion and professionalism
• Follow company policies, procedures, and safety guidelines
• Support audits or internal reviews as requested by management

Qualifications

• High school diploma or equivalent required; associate degree preferred
• Previous administrative or office support experience preferred
• Proficiency in Microsoft Word, Excel, Outlook, and basic office software
• Strong organizational and time management skills
• Excellent written and verbal communication skills
• Professional appearance and customer focused attitude
• Ability to prioritize tasks and work independently

Standard business hours: Monday through Friday, 8:00 a.m. to 4:30 p.m.

Requirements

Qualifications

• High school diploma or equivalent required; associate degree preferred
• Previous administrative or office support experience preferred
• Proficiency in Microsoft Word, Excel, Outlook, and basic office software
• Strong organizational and time management skills
• Excellent written and verbal communication skills
• Professional appearance and customer focused attitude
• Ability to prioritize tasks and work independently

Are you interested in this position?

Apply by clicking on the “Apply Now” button below!

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