Office Administrator / Construction Coordinator

Job Description

ABOUT JOB

We are looking for a highly organized, motivated, and detail-oriented Office Administrator / Construction Coordinator to support our operations team and help keep projects, paperwork, and communication running smoothly.

This is a great opportunity for someone who thrives in a fast-paced construction environment and wants to grow with a strong, family-oriented company.

Responsibilities

Office & Administrative Support

• Answer phones and manage office communication
• Organize project files and company documents
• Coordinate calendars, meetings, and schedules
• Assist with ordering office and project supplies
• Support daily office operations and organization

Construction Project Support

• Manage insurance certificates and subcontractor paperwork
• Assist project managers with project tracking
• Coordinate deliveries and field requests
• Help track RFIs, submittals, and closeout documents
• Maintain organized digital job folders

Financial & Operations Support

• Assist with invoices, purchase orders, and billing support
• Track vendor paperwork and compliance items
• Support management with reporting and scheduling

⸻

Qualifications

• Strong organizational and communication skills
• Ability to multitask and prioritize in a fast-paced environment
• Construction office experience preferred
• Experience with Microsoft Office and Google Workspace
• Comfortable speaking with vendors, clients, and field staff
• Detail-oriented with strong follow-through
• Positive attitude and team mentality

Preferred (but not required)

• Experience working for a contractor or subcontractor
• Familiarity with Buildertrend, Procore, or similar platforms
• Knowledge of construction paperwork and project coordination

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Compensation & Benefits

• Competitive salary based on experience
• Opportunity for growth within the company
• Supportive and team-oriented environment
• Stable long-term position with a growing company

Are you interested in this position?

Apply by clicking on the “Apply Now” button below!

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