Office Assistant

Job Description

ABOUT JOB

We are seeking a highly organized, motivated, and professional Office Assistant to join our team. This position plays a key role in supporting daily office operations, coordinating project documentation, and assisting with administrative tasks related to active development and construction projects.

Responsibilities

• Maintaining excellent customer service standards.
• Entering Invoices
• Hiring Subs
• Manage multi-line phone systems, answer inquiries, and transfer calls efficiently using proper phone etiquette.
• Scheduling Deliveries
• Handle data entry, filing, and document proofreading to ensure accuracy and organization.
• Maintain calendars, schedule appointments, and coordinate meetings using tools like Google Workspace and Microsoft Office.
• Support bookkeeping tasks such as invoicing or basic record-keeping using QuickBooks or similar software.
• Assist with clerical duties including photocopying, scanning, and preparing correspondence or reports.
• Provide general office management support by organizing supplies, managing mail distribution, and ensuring the workspace remains tidy.

Skills

• Proven experience with office management, construction management, administrative support or clerical roles.
• Prior experience in construction, real estate, property management, or office administration is preferred but not required
• Strong computer literacy including proficiency in Microsoft Office (Word, Excel, Outlook), Google Workspace, and data entry skills.
• Excellent organizational skills with the ability to prioritize tasks effectively and manage time efficiently.
• Knowledge of front desk operations, phone etiquette, and multi-line phone systems is essential.
• Experience in customer service roles with a focus on customer support and professional communication.
• Familiarity with bookkeeping software like QuickBooks and basic office equipment operation (fax machines, copiers). Join us to be part of a vibrant team committed to excellence! This role offers meaningful work supporting daily operations while providing opportunities for professional growth in office management and administrative functions. We value energetic individuals who thrive in organized environments and are eager to contribute their skills to our success!

Pay: $20.00 – $30.00 per hour

Are you interested in this position?

Apply by clicking on the “Apply Now” button below!

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