Part-time Executive Assistant/Office Coordinator

Job Description

JOB DETAILS

We are seeking a highly organized and proactive individual to fill the role of Part-time Executive Assistant/Office Coordinator. In this role you will play a critical role in ensuring smooth day-to-day operations, managing key processes, and helping executives and their teams stay aligned, organized, and efficient.. The ideal candidate will excel in multitasking, possess excellent communication skills, and be capable of handling a variety of responsibilities to ensure the smooth functioning of the office environment.

The hourly rate for this role is $23.00 – $30.00/hour

What you will do:

• Provide high-level administrative support to the CEO, including managing calendars, scheduling meetings, coordinating travel arrangements, and at times, assisting with personal requests
• Screen and prioritize incoming communications, handling or redirecting as appropriate
• Prepare and edit correspondence, reports, and presentations for executives
• Act as a liaison between executives and internal/external stakeholders, demonstrating professionalism and confidentiality
• Conduct research and compile data to assist executives in decision-making processes
• Oversee day-to-day office operations, ensuring a productive and well-maintained work environment
• Manage office supplies, equipment, and facilities to ensure business continuity
• Implement and improve office policies and procedures for increased efficiency
• Office tidiness, making sure the office is neat, presentable, and organized at all times
• Office preparation, assisting in preparation for office guest visits and meetings
• Plan and coordinate office events, meetings, and conferences to ensure successful execution
• Manage logistics, including venue selection, catering, and audio-visual requirements
• Assist in budget preparation and expense tracking for the office
• Process invoices, manage petty cash, and reconcile expenses with the finance team

What you will bring to the table:

• 3+ years of administrative experience supporting high-level executives in a fast-paced environment
• Proven track record of managing complex calendars, domestic/international travel logistics, and acting as a primary liaison for internal and external stakeholders
• Proficient in Google Workspace and other related software
• Ability to manage confidential and sensitive information with care
• Strong written and verbal communication skills, including frequent phone and email communication
• Exceptional organizational and analytical skills with a meticulous eye for detail and a proactive approach to problem-solving
• A self-starter capable of working autonomously while contributing effectively to a collaborative team
• Ability to work a part-time schedule

What we prefer to find:

• Associate and/or bachelor’s degree in business or a related industry
• Experience within real estate and/or mortgage lending

Are you interested in this position?

Apply by clicking on the “Apply Now” button below!

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