Administrative/Personal Assistant

Job Description

ABOUT JOB

We are seeking a highly organized, proactive, and dependable Personal Assistant / Administrative Assistant to support daily operations, scheduling, communications, and administrative tasks. The ideal candidate is detail-oriented, resourceful, professional, and able to manage multiple priorities while maintaining confidentiality and discretion.

Key Responsibilities

• Manage calendars, appointments, meetings, and reminders
• Coordinate travel arrangements, itineraries, and accommodations
• Handle email correspondence, phone calls, and follow-ups
• Organize documents, files, records, and digital systems
• Assist with expense tracking, invoices, and basic bookkeeping tasks
• Prepare reports, presentations, and meeting materials
• Coordinate vendors, service providers, and household or office logistics
• Conduct online research and compile information as needed
• Support project coordination and task management
• Maintain confidentiality regarding sensitive information
• Anticipate needs and proactively solve problems
• Oversee day to day household operations and scheduling
• Coordinate home appointments
• Travel with the family or attend events on occasion to provide logistical and administrative support
• Help maintain a safe, organized, and positive home environment for children and guests

Qualifications

• Previous experience as a Personal Assistant, Executive Assistant, or Administrative Assistant preferred
• Strong organizational and time-management skills
• Excellent written and verbal communication skills
• Proficiency in Microsoft Office, Google Workspace, and scheduling tools
• Ability to multitask and prioritize effectively
• High level of professionalism, discretion, and reliability
• Strong attention to detail and problem-solving abilities
• Comfortable working independently with minimal supervision

Preferred Skills

• Experience managing travel and event coordination
• Basic bookkeeping or accounting knowledge
• Social media or light marketing support experience is a plus

Compensation & Benefits

• Competitive compensation based on experience
• Paid time off and holidays
• Flexible scheduling options

Ideal Candidate Traits

• Trustworthy and discreet
• Calm under pressure
• Highly responsive and adaptable
• Positive attitude and strong work ethic
• Strong interpersonal skills and professionalism

Are you interested in this position?

Apply by clicking on the “Apply Now” button below!

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