Executive Assistant to CEO

Job Description

ABOUT JOB

We’re seeking a high-energy, dedicated professional who thrives in a fast-paced, deadline-driven environment, is highly organized with strong attention to detail, and possesses exceptional written and verbal communication skills. Prior experience supporting a senior executive is strongly preferred.

Responsibilities include, but are not limited to:

• Provide day-to-day administrative support to the Director, with a strong focus on typing dictated professional and personal correspondence
• Manage and maintain the Director’s calendar and appointments
• Answer phone calls and serve as a point of contact for the Director internally and externally
• Organize and maintain paper and electronic files, including personal logins and sensitive account data
• Assist with organizing any personal paperwork/files and other personal projects as assigned
• Coordinate and confirm weekly staff meetings; attend and take detailed notes
• Make updates to internal and external communication touchpoints for the institution
• Manage employee vacation requests
• Asisting with social media management
• Liaise with various media outlets for advertising opportunities
• Assist with submission of insurance files to an electronic portal
• Assist with and manage mass emails and communication schedules as needed
• Work cross-functionally to assist with event coordination and other projects

Required qualifications:

• Typing speed of 90+ WPM with 95% accuracy
• BA/BS or equivalent degree required
• At least 2 years of experience in an administrative capacity
• Strong command of software platforms including Zoom, Microsoft Office (Word, Excel, PowerPoint), Google Suite (Gmail, Google Calendar, Google Drive)
• Fluent in written and spoken English, with exceptional written and verbal communication skills
• Professional, friendly demeanor
• Self-motivated and proactive self-starter
• Capable of working independently as well as part of a team
• Strong judgment and high level of discretion with sensitive information
• Detail-oriented, organized, and able to anticipate needs
• Adaptable to quickly-changing priorities
• Ability to manage multiple projects simultaneously from start to finish

Preferred qualifications:

• 2+ years experience supporting a senior executive
• Working knowledge of WordPress and MailChimp platforms
• Social Media management expirience

Job Type: Full-time

Pay: From $55,000.00 per year

Benefits:

• Health insurance

Are you interested in this position?

Apply by clicking on the “Apply Now” button below!

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