Administrative Assistant

The Administrative Assistant is expected to perform at a minimum the following duties and responsibilities:

• Prepare materials and notes for internal and external meetings
• Perform accurate and timely data entry and basic report generation in various systems (Aspire, Constant Contact, etc.)
• Draft, edit, and format documents, spreadsheets, and reports
• Maintain filing systems and records, both physical and digital
• Track follow-ups and coordinate schedules to ensure alignment with company goals
• Draft email responses and following up with clients/prospects
• Assist with marketing projects (photos, videos, content creation, client gifts, etc.)
• Assist with landscaping and snow contracts
• Maintain discretion and confidentiality while handling sensitive information
• Serve as the key administrative liaison to the President, supporting day-to-day efficiency

Required

• High School Diploma
• Excellent organizational skills and attention to detail
• Excellent verbal and written communication skills
• Excellent interpersonal and customer service skills
• Proficient in Microsoft Office Suite and Google Suite
• Ability to learn Aspire Software and Constant Contact
• Basic understanding of clerical procedures and systems, such as recordkeeping and filing
• Ability to work independently, and manage multiple projects and competing deadlines
• Valid driver’s license, clean driving record, and ability to be insured by company insurance carrier
• Must represent the company in a courteous and professional manner

Preferred

• Associate degree in business, office management, or related field
• Proficient in Aspire Software