HR Assistant

• Assist with day-to-dayfunctionsofHR’sclerical work and administrative business.
• Organizeandmaintainemployeedocuments on thephysical ande-file and name them asrequired.

• Maintains and updates information for personnel and subject matter files, ensuring proper treatment of confidential information.
• Schedules appointments and arranges meetings. Prepares schedule and informs managers and participants, confirming requirements, dates, and times.Maintain correspondence with candidates during the recruiting phase.
• Followsfirm guidelines, policies, and procedureswhilemaintainingthe strictest level ofclientconfidentiality.
• Familiarity with common office processes, including filing,scanning, e-filingand handling mail.
• Organization and ability to multitask for filing and completing several clerical and administrative tasks at once.
• Attention to detail to ensure all tasks are completed to a high standard.
• Entering data and proper information into company software.
• Addressing the queries of employeesin a timely manner.
• Enters, tracks, monitors, and reconciles data in computer database systems, according to established policies and procedures.
• Receives, processes, and distributes departmental mail.
• Perform any other tasks 

Required Skills/Abilities:

• Excellent verbal and written communication skills.
• Handles multiple matters simultaneously.
• Excellent organizational skills, time management skills,and attention to detail.
• Proficient with technology andabilitytolearnour software systems.
• Strong analytical and problem-solving skillsand ability to prioritize tasks.
• Ability to act with integrity, professionalism, and confidentiality.
• Proficient with Microsoft Office Suiteand MacOS systems.
• Self-motivatedwith excellent interpersonal skills.
• Friendly and strong commitment to customer service.
• Good understanding ofclericaloperations (filing, data entry, and organizing).
• Principles and proceduresofrecord keeping.
• English usage, spelling, grammar, and punctuation.
• Ability to work in a fast-paced environment.
• Able to type 45 WPMor more.
• Must befluentin English 

Education and Experience:

• Bachelor’s degree
• 1 yearof Office Experience.

• Generous compensation
• Work withstate-of-the-arttechnology
• Name Recognition & Prestige Immigration Law Firm
• Sophisticated, Challenging Work
• Structured Training Programs
• Meaningful Career Advancement Opportunities
• Excellent Benefits (Medical (80% ER contribution, Dental (No-Cost toemployee), Vision, Life Insurance (Paid),2 weeks of PTO,10 daysof paid holidays).

Education/ Experience:

• Bachelor’sdegree, knowledge of MS Office and MacOS.
• Must be able to analyze information, problems, situations,practices,or procedures to define the problemorobjective.Identifyrelevant concerns or factors, patterns,tendencies,and relationships. Formulatelogicaland objective conclusions and recognize alternative and their implications.
• This position involves regular walking, standing, sitting for extended periods of time, hearing, and talking.
• May occasionally involve stooping, kneeling, or crouching.May involve close vision, color vision, depth perception, focus adjustment, and viewing computermonitorfor extended periods.
• Strong knowledge of business and management principles involved in strategic planning, leadershiptechnique, production methods, and coordination of people and resources.
• Excellent organizational and time-management.