Administrative Assistant

Job Description

ABOUT JOB

What you will do:

• Provide direct administrative support to the CIO and multiple Finance Directors, balancing priorities across leaders and time-sensitive business needs.
• Manage complex calendars, scheduling requests, meeting logistics, room coordination, visitor arrangements, and leadership availability.
• Coordinate CIO staff meetings, governance reviews, strategic planning sessions, operational reviews, workshops, and offsite events.
• Prepare, format, proofread, and distribute executive communications, agendas, presentations, meeting materials, minutes, and follow-up documentation.
• Facilitate domestic and international travel arrangements; support expense reporting, payment processing, purchasing activity, and corporate card reconciliation.
• Serve as a professional liaison between the CIO office, Finance Directors, internal stakeholders, external partners, and cross-functional leadership teams.
• Handle confidential information with discretion, including business strategy, personnel matters, organizational changes, financial information, and technology initiatives.
• Support special projects, communications, leadership events, and operational improvements that improve the effectiveness of the CIO organization.
• Build relationships across the executive administration staff to drive collaboration, consistency and cover for office absences.

What you will have:

• Experience supporting senior executives, CIO, CFO, vice president, or leadership team.
• Experience coordinating meetings, travel, expenses, presentations, and communications for multiple leaders.
• Experience working in a finance, business services, IT, manufacturing, or large-enterprise environment.
• Experience supporting confidential matters, leadership communications, procurement workflows, or customer and vendor-facing coordination.

Effective Communications: Understanding of effective communication concepts, tools and techniques; ability to effectively transmit, receive, and accurately interpret ideas, information, and needs through the application of appropriate communication behaviors.

Flexibility and Adaptability: ability to adapt to a changing environment and be comfortable with change.

Problem Solving: Knowledge of approaches, tools, techniques for recognizing, anticipating, and resolving organizational, operational or process problems; ability to apply knowledge of problem solving appropriately to diverse situations.

Summary Pay Range:

$55,840.00 – $83,760.00

Compensation and benefits offered may vary depending on multiple individualized factors, job level, market location, job-related knowledge, skills, individual performance and experience

Benefits:

Subject to plan eligibility, terms, and guidelines. This is a summary list of benefits.

• Medical, dental, and vision benefits*
• Paid time off plan (Vacation, Holidays, Volunteer, etc.)*
• 401(k) savings plans*
• Health Savings Account (HSA)*
• Flexible Spending Accounts (FSAs)*
• Health Lifestyle Programs*
• Employee Assistance Program*
• Voluntary Benefits and Employee Discounts*
• Career Development*
• Incentive bonus*
• Disability benefits
• Life Insurance
• Parental leave
• Adoption benefits
• Tuition Reimbursement

• These benefits also apply to part-time employees

Are you interested in this position?

Apply by clicking on the “Apply Now” button below!

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