Administrative Assistant

Job Description

ABOUT JOB

We are looking for an administrtaive assistant . This role may also provide occasional departmental administrative support, as needed.

Responsibilities

• Provide organizational and administrative support to three VPs
• Preparing and researching deal memos
• Roll calls and manage phone sheet. Also provide phone coverage for other executives within the department when needed
• Heavy schedule/calendar management
• Coordinate all internal and external meetings and calls (across multiple time zones)
• Collect and prepare information/documents for all meetings and conferences
• Generate monthly expense reports
• Manage and track executive approval flow
• Maintain departmental contact database
• Assist in drafting letters, agreements, abstracts, and memorandum
• Copying, filing, organization of paperwork
• Take notes on calls and during meetings as needed
• Assist visiting executives, as needed
• Other projects/assignments as required

Qualifications

• Strong Computer skills: MS Outlook, PowerPoint, Word, Excel required; Filemaker, Adobe, Keynote, Airtable preferred
• Strong internet research skills using various search engines, databases, and social media platforms
• Excellent written (spelling, punctuation, grammar) and oral (professional and friendly demeanor) communication skills
• Exceptional organizational and follow through skills
• Ability to multi-task and prioritize with strong attention to detail
• Ability to independently solve problems
• A self-starter with a team player attitude
• Take responsibility for and ownership of tasks
• At ease in a fast-paced, high energy, ever-changing work environment with shifting priorities
• Must demonstrate professionalism, diplomacy, and discretion when dealing with co-workers, executives, etc.
• Nice to have: Minimum of 1-2 years administrative experience
• Entertainment industry experience preferred (specifically television, film, or animation)
• Education B.A., B.S., or equivalent experience required

The anticipated base salary for this position is $28/hour to $34/hour.

Are you interested in this position?

Apply by clicking on the “Apply Now” button below!

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