Accounting Administrative Assistant

Job Description

ABOUT JOB

• Support budget tracking and reporting by compiling and updating financial data

• Prepare correspondence, memos, reports, and other documentation as needed

• Distribute mail, file statements, and maintain organized record-keeping systems

• Communicate professionally with vendors, subcontractors, and internal staff to address inquiries and resolve issues

• Assist with audit preparation by compiling and organizing required documentation

• Use QuickBooks and Microsoft Excel daily to support accounting functions

• Respond to phone calls, attend meetings, and provide general administrative support

• Perform additional duties as assigned

• High school graduate or equivalent.

• Advance knowledge and use of MS Excel
• Minimum of 3 years’ experience in accounting, data collection, and reporting in government or commercial settings.

• Background in using MS Office, policies, nomenclature, work methods, manuals, or established guidelines.
• Ability to analyze problems, gather relevant data, and take or recommend appropriate action based on established guidelines.

• Prior government/military experience

• Proficient with QuickBooks