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Administrate Assistant/ Front Desk Coordinator

Administrative Assistant, Coordinator, Front desk
Full Time
Application ends: August 25, 2026
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Job Overview

  • Date Posted
    May 26, 2026
  • Location
    Remote
  • Expiration date
    August 25, 2026

Job Description

ABOUT JOB

 

We are seeking a highly organized, professional, and proactive Administrative Assistant / Front Desk Coordinator to support our daily operations, client communications, and administrative processes.
Position Overview
This role combines administrative precision with hospitality excellence.
The Administrative Assistant is responsible for managing schedules, coordinating communications, maintaining records, assisting management, and supporting spa operations.
This position is ideal for someone who thrives in a calm, organized environment and values both structure and client care.
Key Responsibilities
Front Desk & Client Coordination
  • Greet clients and provide exceptional customer service at all times.
  • Manage client appointments, confirmations,
  • Process payments, memberships, and retail product sales.
Administrative & Operations Support
  • Assist management with daily administrative tasks and communications.
  • Prepare reports, maintain client and vendor databases, and manage filing systems.
  • Support event coordination, training schedules, and special wellness programs.
  • Handle ordering of office and spa supplies, inventory tracking, and vendor communication.
  • Manage incoming calls, emails, and correspondence with professionalism.
Requirements
  • Minimum 2 years of administrative or front desk experience
  • Strong organizational, multitasking, and communication skills.
  • Polished, professional, and positive demeanor.
  • Proficiency in Microsoft Office (Word, Excel, Outlook), Canva, and scheduling software (Mindbody is a plus).
  • Detail-oriented with excellent time management.
  • Able to maintain confidentiality and work independently.
Compensation & Benefits
Salary: $22–$26 per hour (based on experience)
Benefits (upon qualification):
  • Health, dental, and vision insurance
  • Career growth and professional development opportunities

Are you interested in this position?

Apply by clicking on the “Apply Now” button below!

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